SAMPLE ILS AUDIT RECORDS CHECKLIST

This sample of an ILS Audit Records Checklist is intended to assist Licensees, Vendors, and Facility management with assembling the original records and documents (as applicable for the region/country) required for an ILS Audit. These records anddocuments must be made available during the ILS Audit.

?  Disney’s Code of Conduct for Manufacturers

?  Business/industry license, registration, permit, and/or certificate

?  Workplace rules or bylaws

?  Government required postings

?  List of all workers indicating full name, date of employment, date of birth, and position held in the Facility

?  Personnel files (including employment contracts)

?  Work attendance records :

Scope (12 most recent months; or at least 12 most recent months if Comprehensive/Flexible Working

Hours System is applicable; or the number of months that the business has been in operation if the

business has been in operation for less than 12 months)

?  Timecards or timesheets

?  Leave records

?  Payroll records:

?  Scope (apply same as work attendance records)

?  Detailed payroll registers

?  Piece rate records and production records

?  Cancelled checks/monthly statements and records for cash payments

?  Electronic fund transfer records

?  Payment verification documents (as applicable per country) for workers’ social benefits provided by

government or bank:

?  Canceled deposit checks or other form of payment verification

?  Statements

?  Fire drill records, emergency evacuation plan, fire inspection reports, and fire prevention certificates

?  Health and safety documents and training records

?  Employee annual medical examination results

?  Equipment and machinery operation certificate, license, and permit

?  Machine maintenance and inspection records

?  Material Safety Data Sheet of chemicals used

?  Environmental records (as applicable per country) and a list of chemicals utilized by Facility

?  Other documents (if applicable) pertaining to…

?  Dormitories

?  Rent/lease contracts

?  Daycare/nursery

?  Security agency

?  Kitchen/catering services

?  Labor Union/Collective Bargaining Agreement (CBA)

?  Subcontractors

1. What is the age of the youngest worker?

2. What work experience programs are available for school-age children?

3. What are the restrictions for workers under 18?

4. What procedures are in place to verify the age of the workers?

5. How are workers recruited (e.g., newspaper ad, agent, contract)?

6. What are the Facility’s policies and practices related to recruitment and hiring,

   in particular for migrant workers?

7. Which labor recruiters are used in recruiting migrant workers (if applicable)?

8. What is the amount of recruitment fees charged to migrant workers, and how are the recruitment

   fees paid (if applicable)?

9. What procedures are in place to ensure/monitor that all workers are working voluntarily?